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Backup Your Gmail Account | Email Loss Prevention with Backup

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Gmail Backup - A Complete Guide

How to keep your email safe and secure. First, learn how to identify risks, develop a plan then use available solutions and resources.

Steven Johnson
by | Posted: March 4, 2011 | Updated: April 22, 2013
Blog Post Image 734px Wide

gmailbackup-125Gmail Stopped Working?

Just a few days ago I came across this article:

http://www.engadget.com/2011/02/27/gmail-accidentally-resetting-accounts-years-of-correspondence-v/

This is something I thought that could never happen, your data get lost from a major online company.  Chances are all of the data will be restored but who knows how long it will take and the level of anxiety in the thought of losing years of email.

I use Google apps and all of my mail goes into one inbox, if I were to loose that even for a few days it would impact my work and life.  So it seemed like a good idea to find a good way to back up my Gmail account.

It may not seem like a lot but those affected were not happy. Surprising though it is, we are focused on bringing attention to preventing these loses and decided it is a worth while topic to cover.

Step 1 - Identify Risk

Are all of the emails stored in one location on the web? It may seem safe, but it’s always better to spread out important data to 2 or 3 different locations if possible. This cuts down on the likelihood of all places could lose the data at the same time.

Step 2 - Develop Plan

If Gmail is your primary email account, how are you going to protect all of those emails? Here are some simple ideas:

  • Forward Important emails to another email address
  • Print out a copy for yourself or records
  • Use applications to backup your email
  • Use services to backup your email

Step 3 - Solutions and Resources

Each situation will be different for email. We have provided some of the easiest methods of protecting your important ways listed below.

Applications:

thunderbird-125Thunderbird - This is Mozilla’s free desktop email client. It works using IMAP to download a copy of an email from the server so that there are 2 copies, 1 local and 1 on the server. Mozilla is the creator of the popular web browser Firefox.

gmail-125Gmail Backup - This program allows users to download their mail. It looks complicated and we have not tried it out. However, a lot of people online look to it for Gmail backup.

 

 

 

Services:

backupify-125
Backupify
- A service that stores archives of Gmail, Facebook, Twitter and other popular websites. There is a free plan for 2GB or a paid version starting at $4.99/Month.

backupmymail-125
BackupMyMail
- A paid service that allows you to backup your email, blog, pictures or tweets. Plans start at $19.95/Year.

Steven Johnson

Steven is a web developer and online technology expert. He has built global networks and websites for fortune 500 companies. A graduate of Georgia Tech in Chemical Engineering, he now happily spends his time building Joomla and Wordpress websites as well as reviewing online backup services, web hosting and anything else that needs reviewing.

Recent Interviews...


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