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Working Collaboratively With Cloud File Syncing

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Working Collaboratively With Cloud File Syncing

The future of digital collaboration is already available through some products using the cloud. See which are the best products to use as collaborative tools.

David Blane
by | Posted: August 6, 2012 | Updated: May 9, 2013

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Ever left a file at home that you were supposed to bring to work? Maybe there was a document you were working on with a group and you forgot to send it to everyone. There are a bunch of reasons why cloud syncing has become popular in the past few years. It's because of how easy it is to keep files up to date in multiple locations.

Share files with Colleagues

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File sharing is the part of cloud storage that allows you to get other people access to the files that you are working on. Most companies will give you the option to share whole folders which gives people access to all of the files within that folder. This is useful for projects that have many different files associated with it.

Companies that handle file sharing and syncing well are SugarSync, Dropbox, Google Drive and IDriveSync. For large business file sharing look to Box.

Sync files between computers

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If you have multiple devices it helps to have important files connected to all of them. You can start work on a file at work and finish it at home. When it comes to syncing between devices, it opens the door to productivity. It does this by making the files accessible to you when you want to work on them most.

SugarSync gives you a way to manage which files/folders appear on your devices. You can have some files on one computer and some on another. Dropbox, Google Drive, and IDrive Sync all give you a single folder in which to sync all of your data.

If you change a file, the new version is sent to all of the connected devices. Old versions are kept for a given set of time determined by the company.

Access files on smart phones

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We probably do not need to explain why having access to your synced files on your phone is good, but here's an example of when it could be useful. Someone is working on a document and saves it to the cloud, you can instantly view the changes on your mobile device. This saves the time it would take to email a copy of the document or send it some other way.

Edit documents online

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This is really only a feature with Google Drive. Google created a suite of online document editing software called Google Docs several years ago. Now it has been changed to Google Drive. You can edit spreadsheets, documents, presentations and more online. When they switched it to Google Drive, they made it so you can now store any file on their servers.

Their software keeps everyone in the loop. You can connect any Google email to the document you are working on and see it updated in real-time. Seeing the up-to-date changes as they happen increases communication and speeds up the final results.

Apps made for the cloud

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Apps for the online backup have really only made it to a few spots. Google Drive has several including text editors, photo editors and even video editors. As time goes on, more cloud syncing companies will open up their services to apps. In the mean time, you can explore the companies listed here and see what catches your eye.

What's Next?

Our Favorite Collaborative File Syncing Companies

Great Sharing Ability

Enterprise Cloud Syncing

App Enhanced Cloud Storage

David Blane

David is fascinated with technology and loves trying out the latest and greatest apps. He's a big proponent of using technology to simplify your life; not make it more complicated. This is why he loves online backup and cloud syncing services. Follow him to stay informed with his latest posts!

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